Claremont McKenna College

Faculty FAQs

COVID-19 Summary Update

Effective immediately we will revert to our pre-surge policy of strongly encouraging, but not requiring, face coverings in indoor settings – except, for now, in indoor classrooms where masks are still required. For the purposes of this policy, the QCL and the CWPD are considered indoor classroom spaces.

While masks are no longer required in Collins Dining Hall, please be mindful that the other colleges in the consortium set their own policies on masking—including in their respective dining halls—and it is important to respect those requirements when visiting the other campuses. Moreover, students, please consider wearing a face covering in common spaces in the residence halls when CMC employees are present. Many of our staff members who work in these indoor spaces might be more vulnerable to COVID-19 themselves or are caregivers for vulnerable family members, so we request that students demonstrate respect to these individuals by temporarily wearing a mask when you are sharing common spaces with these College employees.

Though not required, mask wearing remains strongly recommended, especially in settings with unvaccinated people and densely populated (crowded) indoor and outdoor gatherings, and the College will unequivocally support personal decisions in choosing whether to wear a mask indoors. CMC will continue to provide free masks, including KN95s, to any student or employee upon request (contact Human Resources or DOS, as applicable). Of course, anyone who is experiencing symptoms should wear a mask until they are no longer symptomatic and/or have received a negative test result.

Faculty and staff may resume utilizing Collins Dining Hall. Although the County has allowed indoor dining on campus to resume with no limits on capacity, we continue to encourage outdoor dining whenever feasible, particularly with beautiful California weather.

  • For the weeks of April 25 and May 2, faculty and staff can use their “make-up” meal swipes accrued while dining was limited.
  • The resumption of indoor dining also applies to dinner programs at the Athenaeum, and Ath Tea will continue as always from 3:00 to 4:00 pm on the North Patio.
  • School-sanctioned outdoor activities can resume.
  • In light of these significantly improved numbers, we have reverted to once-weekly surveillance testing (unvaccinated individuals will continue to test twice weekly, as usual). Of course, the testing requirement does not apply to those who are temporarily exempted from surveillance testing by HHB due to a recent COVID-19 infection.
  • The County is not requiring us to send emails to those who are identified as close contacts to positive cases. Persons should monitor themselves and report to HHB if they start experiencing symptoms so HHB can arrange a free diagnostic test. Faculty have the discretion to change the mode of instruction for their courses for a short period of time if it makes pedagogical sense to do so.
  • Please contact HHB immediately (covid19@cmc.edu) if you have anysymptoms so they can arrange for a free diagnostic test. You must mask (an N95/KN95 or double up on a surgical/procedure mask) both indoors and outdoors until you have received a negative diagnostic test result from HHB.

SURVEILLANCE TESTING REQUIREMENTS
Surveillance testing once weekly is required for vaccinated persons; twice weekly for those who are not vaccinated  unless you are currently exempt by HHB due to a recent positive case. Once your exemption period is over, you’ll start testing again. Testing will allow us to monitor how quickly conditions improve.

The County is not requiring us to send emails to those who are identified as close contacts to positive cases.  Our regular testing substitutes for contact tracing.  Persons should monitor themselves and report to HHB if they start experiencing symptoms so HHB can arrange a free diagnostic test. This means that all students, faculty, and staff who come to campus are required to participate in surveillance testing twice weekly unless temporarily exempted due to a recent COVID-19 infection.

COVID-19 Information

COVID-19 Dashboard
The CMC COVID-19 Dashboard is a public-facing tool designed to track and evaluate the real-time impact of COVID-19 on the health of our campus community, and to demonstrate the College’s ability to respond timely and appropriately to positive or suspected cases. It illustrates testing data for the prior week, the total number of tests administered within the CMC community to date, the current positivity rate, and the total number of negative and positive test results (although a positive case does not necessarily mean symptomatic or sick, particularly among the vaccinated). The COVID-19 Dashboard is updated each Monday to provide our students, faculty, and staff, as well as the broader Claremont community a full, accurate, and timely view of our COVID-19 data.

You can view the most current information on the Dashboard: https://cmc-returns21.cmc.edu/covid-19-dashboard/.

Will I be informed if my co-workers have been vaccinated?
No. This is confidential information. Supervisors are instructed not to inquire about anyone’s vaccination status. The College’s student vaccination requirement is now extended to all staff and faculty. All eligible faculty and staff must have been fully vaccinated by January 15, or 15 days following eligibility. We are defining fully vaccinated to include boosters.

If I am fully vaccinated, will I still be required to test for COVID-19?
Yes. All students, faculty, and staff are required to test onceweekly; if approved for a vaccine exemption or if not yet fully vaccinated (including with booster if eligible), testing will be required twice weekly unless temporarily exempted due to a recent COVID-19 infection. Thanks to augmented staffing resources, HHB has expanded its testing hours. Importantly, HHB is pleased to now have the capacity to offer both surveillance and diagnostic testing to students, faculty and staff on weekends.

Expanded surveillance testing (walk-in) hours are:

SPRING 2022 TESTING HOURS Surveillance Testing (walk-in)
M–Th: 7:30 a.m. – 2:00 p.m. @ McKenna Auditorium
Fri.: 8:00 a.m. – 12:00 p.m. @ The Children’s School (make-up day for students)
Sat/Sun (effective 4/9/22): 10:00 a.m.-1:00 p.m. (for Students, Faculty, and Staff) @ The Children’s School

Diagnostic Testing (by appointment only)
M–F: 7:30 a.m. – 4:00 p.m. @ The Children’s School
Sat./Sun. (effective 1/22/2022): 10:00 a.m. – 1:00 p.m. (for Students, Faculty and Staff) @ The Children’s School

Can family/household members test with HHB?
We have received a number of inquiries about family/household member testing, which we unfortunately must temporarily suspend due to staffing concerns and testing supply inventory. We will continue to reevaluate this. In the meantime, free at-home tests are available by mail while supplies last at covidtest.gov.

 What do I do if I do not feel well?

  • It is critical that all students, faculty, and staff pay close attention to their health to monitor for even mild symptoms of COVID-19. Even very mild symptoms that might otherwise be considered signs of a modest cold can indicate the presence of the virus in a fully-vaccinated individual.
  • Report your symptoms: Call the COVID-19 HOTLINE: 909-607-2301 x 72301 or email covid19@cmc.edu OR complete the Qualtrics Health Screen Survey to report symptoms. HHB will contact you as soon as possible to evaluate your current state of health, and schedule a private, free testing appointment.

What if I test positive for COVID-19?
HHB will designate an Isolation Period Time-frame, provide instructions on the isolation process, offer a telehealth evaluation with an MD, and will call for wellness check-ins for the duration of the isolation period. HHB notifies Human Resources and the Dean of the Faculty of the days you will be off work for any monitoring, quarantine, and isolation requirements (no diagnostic information is given to the Dean of the Faculty).  If you are well enough to teach remotely, you are encouraged to do so.  If you are too sick to work, please inform your department chair and the Dean of the Faculty. HHB will check in with you to monitor the end of symptoms and will authorize you to return to work at the appropriate time.

Who is considered a Close Contact?
The CDC’s definition of a Close Contact is a person who was within 6 feet for more than 15 minutes in a 24-hour period of someone who tested positive for COVID-19.

We apply this definition equally across our campus to students, staff, and faculty regardless of the setting on campus – whether in meetings, residential areas, dining halls, classrooms, etc. For example, if staff and/or faculty are in a meeting and one of the participants later tests positive, only the staff or faculty who were within 6 feet of the positive individual for more than 15 minutes would be notified by Hamilton Health Box (HHB) that they were a Close Contact (and given instructions on next steps).

Not everyone who was in a meeting room or classroom with an infected person is automatically a Close Contact. HHB would not notify everyone who was in attendance; rather, they would notify only those attendees deemed to have been Close Contacts.

What is the contact tracing protocol for a COVID-positive CMC student?
HHB conducts in-depth and confidential contact tracing investigations to determine who is a possible Close Contact, including asking individuals who have tested positive to reflect on any interactions they had with others during their infectious period. These contact tracing investigations occur seven days a week, even outside of regular business hours.

The  County is not requiring us to send emails to those who are identified as close contacts to positive cases. Our weekly surveillance testing substitutes for contact tracing. People should monitor themselves and report to HHB if they start experiencing symptoms so HHB can arrange for a diagnostic test.

To protect privacy interests, and consistent with employer obligations under the Americans with Disabilities Act, FERPA and applicable state privacy laws, we will not generally identify individuals who have tested positive for COVID-19. Individuals may, at their discretion, disclose that they have been directed to quarantine or isolate, to faculty, students, or peers.

If a faculty member requires verification that a student has a legitimate medical absence, understanding it would not necessarily imply that the student has COVID-19, they should contact Associate Dean of Faculty Ellen Rentz: ellen.rentz@cmc.edu.

If a student has to miss class because they are under HHB’s care, can I assume that the student is COVID-19 positive?
No. The College is managing students with a multitude of conditions. A student might be in isolation because they are COVID-19 positive; alternatively, a student may be in quarantine because they are symptomatic and awaiting a COVID-19 test. While a student in quarantine might turn into a positive COVID case, the quarantined student might turn out not to have COVID. All these impacted students are under HHB instructions not to attend class, and a daily list is provided to the DOF for purposes of confirming whether there is an excused absence, not to disclose health status.

Can I ask a student or colleague whether they are vaccinated?
While a person may volunteer this information of their own accord, you should not ask them about their personal health information.

How do I get a COVID-19 Surveillance Test?
If you do not have COVID-19 symptoms and you have not been exposed to a Positive COVID-19 Case, you can walk-in for a surveillance test. See schedule above.

How do I get a Diagnostic COVID-19 Test?
If you have COVID-19 symptoms or had recent exposure to a Positive COVID-19 Case, call Hamilton Health Box (HHB) at 909-607-2301 or email covid19@cmc.edu to speak to a medical professional who will triage and schedule you for a private testing appointment.

Are Keck Science faculty members permitted to be COVID-19 tested by CMC (Hamilton Health Box)?
Since Keck Science faculty members are legally employees of Scripps College, Scripps is responsible for both COVID-19 testing as well as contact tracing of Keck faculty members. Because of this employment relationship, CMC does not have the appropriate consents in place to perform and share test results for non-CMC employees. This is not a decision by CMC specifically to exclude Keck faculty/staff; rather, the lead college model dictates which institution handles employment issues.

What type of face masks are acceptable?
Per the LA County Guidelines, acceptable face masks include double surgical grade masks, KN95 masks and N-95 respirator masks. If you are using a face shield, you are still required to wear a face mask. Cloth masks are not acceptable.

Medical-grade surgical masks were delivered to your faculty mailboxes in January, and you may also pick up additional surgical masks from Story House. If you would like an N95 or KN95 mask, please contact hr@cmc.edu to arrange pick-up. N95 and KN95 masks do not require fit testing; they will come with a flier of instructions. Please note, effective April 5, masks are again required in all indoor settings.  Masking outdoors is optional but highly encouraged in denser outdoor settings.

How does a student, faculty, or staff member test out of isolation?
Per the Los Angeles County Department of Public Health, positive patients who are asymptomatic upon the 5th day of the 10-day isolation period are given the choice to test out early after the 5th day upon producing a Negative Rapid Antigen Test Result.

Hamilton Health Box provides positive cases with Rapid Antigen Testing services – All Rapid Antigen tests are administered and evaluated by healthcare professionals, ensuring that clearance from Isolation is based on sound medical judgement of the patient’s symptom status and their test results.

Why are Rapid Antigen Tests used to test out of isolation as opposed to Polymerase Chain Reaction (PCR) tests or Nucleic Acid Amplification Tests (NAAT)?
Polymerase Chain Reaction Tests (PCR) and Nucleic Acid Amplification Tests (NAAT) are both highly sensitive to the genetic material (mRNA) found in COVID-19 viruses. Studies show that after recent infection with COVID-19, individuals may continue to shed “dead or inactive” mRNA components for up to 60 days – thus producing “False Positives” on these highly sensitive tests.

Why are recently infected students, faculty and staff exempt from the weekly Surveillance PCR testing for 90 days?
It is known that recently infected individuals typically have robust COVID-19 antibodies for up to 90 days after. With this evidence, the LA County Department of Public Health supports Institutions of Higher Education in providing recently infected individuals with what is known as a “90 Day Test Exemption for PCR testing”.

Event and Activity Policy

The President’s Executive Council (PEC), in collaboration with the COVID Compliance Committee, has approved a policy governing activities and events on campus this semester. The policy requires that all in-person/hybrid meetings and events with greater than twenty participants (inclusive of students, faculty, staff, vendors, or outside guests) are (1) approved by the appropriate PEC member (the divisional vice president over the area primarily involved in event planning); and (2) reviewed by the COVID Compliance Committee. Event organizers are encouraged to seek final approval of their activity two weeks in advance of the date of the proposed event. Please review the policy for more detailed information on how, to whom, and when to request approval for an on-campus activity, as well as the risk factors against which the activity will be evaluated. Effective April 15, school-sanctioned outdoor activities have resumed.

The PEC, together with the COVID Compliance Committee, expects to review the policy periodically, to weigh the parameters it lays out against evolving public health conditions. We will communicate any revisions to the policy as they are decided.

Questions about the Event and Activity Policy itself should be directed to Dorothy Buchanan: Dorothy.Buchanan@ClaremontMcKenna.edu 

This policy may be amended from time to time to respond to changing health conditions or governmental regulations.

Academics

How will classes be taught in the spring?
Faculty have the discretion to change the mode of instruction for their courses for a short period of time if it makes pedagogical sense to do so.

Faculty with verified medical reasons that affect them or a family member needing care may request an accommodation to teach remotely by contacting Nyree Gray at nyree.gray@cmc.edu.

Are masks required in classrooms?
Yes. Masking in indoor classrooms is required, with N95’s, KN95’s or double surgical/procedure masks. Single layer cloth masks are not acceptable.  Employees can contact Human Resources for appropriate masks, and students can contact the Dean of Students Office.

Each classroom will have a supply of surgical masks that you can offer to students. Students have been told that if they refuse to wear a mask or to wear it properly, the instructor will ask them to leave the classroom and will report them to the Dean of Students Office. If a student refuses to leave the classroom you may call Campus Safety who will notify the Dean of Students Office and assist them as needed to escort the student out.

Do students have to wear masks in outdoor classrooms?
Faculty may require students to wear masks in their outdoor classroom. If a faculty member requires this, they must clearly communicate this to their students and indicate this policy on their syllabus. If a student refuses to follow this policy, the instructor may ask them to leave the classroom and will report them to the Dean of Students Office. If a student refuses to leave the classroom you may call Campus Safety who will notify the Dean of Students Office and assist them as needed to escort the student out.

Is eating allowed in classrooms?
No. Eating is not allowed by anyone in any classroom. You may choose to indicate this policy on your syllabus. If a student refuses to follow this policy, the instructor may ask them to leave the classroom and will report them to the Dean of Students Office. If a student refuses to leave the classroom, you may call Campus Safety who will notify the Dean of Students Office and assist them as needed to escort the student out.

Is drinking allowed in classrooms?
Faculty will decide whether students may drink in their classroom. You should clearly communicate your policy to your students and indicate it on your syllabus. If you allow drinking during class, students may lift the lower part of their mask momentarily to take a drink. They must then immediately return the mask back to the proper position. If you prohibit drinking in the classroom and a student refuses to follow this policy, you may ask them to leave the classroom and will report them to the Dean of Students Office. If a student refuses to leave the classroom, you may call Campus Safety who will notify the Dean of Students Office and assist them as needed to escort the student out.

What if a faculty member is ill, in quarantine, or caring for someone who is ill but is well enough to teach remotely?
If the faculty member is unable to teach their class remotely because they are ill, in temporary quarantine/isolation or they need to care for someone who is ill for a short period of time, they should notify their department chair and the DoF office about any immediate needs, including assistance in getting class coverage (see Faculty Handbook, Section 5.1.7). The faculty member should inform their students about any change in their class structure (e.g., alternate instructor, remote platform, postponement); if they are not able to do so, the Registrar’s Office will inform them.

Absences, occasioned by illness or other emergencies, should be reported to the Dean of the Faculty and to the chair of the department as soon as possible. An illness that requires an extended leave of absence may be covered under one of the College’s leave provisions. For additional information, see Chapter 7 Leaves. Also, please be sure to inform the Dean of the Faculty and your department chair if you relocate a class meeting for any reason, or hold it online due to illness or COVID-related quarantine or isolation. If the College needs to locate someone in the event of an emergency, we need to know when classes deviate from their normal meeting patterns or locations.

What if a faculty member is ill, in quarantine, or caring for someone who is ill but  is not well enough to teach remotely?
If the faculty member is unable to teach their class remotely because they are ill, in temporary quarantine/isolation or they need to care for someone who is ill for a short period of time, they should notify their department chair and the DoF office about any immediate needs, including assistance in getting class coverage (see Faculty Handbook, Section 5.1.7). The faculty member should inform their students about any change in their class structure (e.g., alternate instructor, remote platform, postponement); if they are not able to do so, the Registrar’s Office will inform them.

Absences, occasioned by illness or other emergencies, should be reported to the Dean of the Faculty and to the chair of the department as soon as possible. An illness that requires an extended leave of absence may be covered under one of the College’s leave provisions. For additional information, see Chapter 7 Leaves. Also, please be sure to inform the Dean of the Faculty and your department chair if you relocate a class meeting for any reason, or hold it online due to illness or COVID-related quarantine or isolation. If the College needs to locate someone in the event of an emergency, we need to know when classes deviate from their normal meeting patterns or locations.

What if a student cannot come to class because they are in HHB-mandated quarantine/isolation?
Students who are in HHB-mandated quarantine/isolation should not attend class in person, and should communicate directly about their absence with their instructors before class. If helpful, students may seek guidance from the Dean of Students Office as to how to approach that communication and work with their faculty to maintain their academic progress. If a faculty member requires verification that HHB has mandated quarantine/isolation for a student, they should contact Ellen Rentz at ellen.rentz@cmc.edu.

Depending on the severity of the illness, students can take part in an interactive process through the Office of Accessibility Services to determine if they qualify for reasonable, temporary accommodations that fit their needs based on medical documentation. Unreasonable accommodations include those that might fundamentally alter the academic program or lower the standards of the College, for example, a waiver of essential course requirements or prolonged absence from class. Academic advisors and the Dean of Students Office can work closely together to guide students’ decisions related to continuation in a course should successful completion of the course become untenable.

How can I ensure equitable and reasonable access to instruction for students who are in HHB-mandated quarantine/isolation?
For those students who are in HHB-mandated quarantine/isolation that are well enough to attend class virtually, one approach to providing equitable and reasonable access to instruction is to have Zoom up and running in the classroom so that those students can join the class remotely. In instances where a large fraction of students in a classroom are in HHB-mandated quarantine/isolation, the instructor may instead teach the class fully online using Zoom for a short period of time if it makes more sense pedagogically. For those students who are in HHB-mandated quarantine/isolation that are not well enough to attend class virtually, the instructor may choose to provide them with access to a Zoom recording. Please outline this approach clearly on your course syllabus so students know what to expect.

If you have an alternative approach to providing equitable and reasonable access to students who are in HHB-mandated quarantine/isolation, please outline it clearly in your syllabus so that students know what to expect. Alternative approaches might include (but are certainly not limited to) small group tutorials on Zoom outside of regularly scheduled class time; alternative methods for participation, including on platforms like Slack, Hypothesis, etc.; remote collaboration through shared google docs, jamboards, etc.; “flipped classroom” techniques that allow students to access course material asynchronously.

Do I need to make affordances for non-Covid related illnesses and absences?
Affordances for non-Covid related illnesses and absences are at your discretion. Please clearly outline your expectations in your syllabus.

Do I need to accept assignments, quizzes, and tests from students who are attending class remotely while in HHB-mandated quarantine/isolation?
Only you can determine how the learning goals for your course should be met. When possible, please accommodate quarantining/isolating students by providing alternate ways for them to submit their coursework (e.g., electronic submission of written work, the ability to take quizzes/exams remotely, makeup quizzes/exams, redistribution of grading, oral presentations via Zoom, remote participation via Slack or in shared documents, etc.).If a student falls behind at any time, please issue an Academic Advisory/Low Grade Notice, so the student’s support network can intervene. If a student ends up not being able to complete a significant portion of the coursework, it may be necessary for that student to withdraw from or drop the course.

Is it recommended that I develop a policy on attendance and submission of late work for students who are in HHB-mandated quarantine/isolation?
Yes, we recommend you develop a policy on attendance and submission of late work for students who are in HHB-mandated quarantine/isolation. Note these orders can last up to 10 days, so a student could miss up to two weeks of class but still be able to stay current with classes and assignments. Offer them ways to do so (e.g., electronic submission of work on Sakai; opportunities for continued engagement through weekly posts/reflections; opportunities for remote presence/participation during class time on platforms like Slack, Hypothesis, etc.). If a student misses a significant amount of class or falls far behind on submitting work, it may be necessary for that student to withdraw from or drop the course. Please be clear about your expectations in your syllabus: let students know how to access the course and complete their coursework remotely, and be clear about your policies regarding attendance, participation, and late work.

What if a student in the classroom is showing symptoms consistent with Covid-19?
Students who have symptoms consistent with COVID-19 are to report those symptoms to HHB so they can receive an immediate test to verify or rule out COVID-19. If you are concerned that a student is showing symptoms, you can ask if they have already contacted HHB and if not, quietly ask them to be exit class to do so.

Will there be capacity limits for classrooms and offices?
There are currently no state or county capacity restrictions for classrooms.

How should I hold office hours?
Office hours may be in-person or online and we encourage you to use outdoor spaces to convene with your students outside of class; to ensure everyone’s comfort, please let students know ahead of time if a meeting will be outside. We also urge students to talk to their professor or the Office of Accessibility services if meeting outside poses a health concern.

Will the college continue to hold teaching workshops?
The Claremont Colleges Center for Teaching and Learning (CTL) will be offering workshops throughout the year to help support faculty in their teaching. The CTL maintains an archive of workshop videos. You can also sign up for a one-on-one consultation to discuss anything related to your teaching. Our annual summit on Teaching at CMC: Excellence, Innovation, and Technology took place Friday, January 28.

Technology

Has new technology been added to the classrooms?
All indoor classrooms have been further outfitted with Zoom upgrades including enhanced Audio Technology (in-room speakers and microphone systems), enhanced Video Technology including Pan Tilt Zoom (PTZ) Auto Tracking Cameras, and large dual displays mounted at the rear of the room or in the well toward the front of the room. All other classroom technology (e.g., computer systems) and equipment (e.g., whiteboards) remain unchanged.

We have eight designated outdoor classrooms; four of which have the standard technology (e.g., computer systems) and equipment (e.g., whiteboards). Outdoor classrooms are not set up with Zoom capabilities; faculty members may conduct a Zoom meeting in outdoor classrooms using a laptop.

Will there be training sessions on smart connected classrooms with Zoom capabilities?
Yes, we continue to offer training sessions on smart connected classrooms with Zoom capabilities upon request.

Are there quick resources for faculty on how to use the Zoom capabilities in the indoor classrooms?
Yes, ITS has recorded an introductory/demonstration video on how to use the new Zoom capabilities in the indoor classrooms.  There is also a short version of instructions posted on the desks/lecterns in the indoor classrooms which include a QR code that can be scanned to provide faculty with a longer more detailed version of the instructions.

Will it be possible for faculty to sign up for one-on-one sessions for training on smart connected classrooms with Zoom capabilities?
Yes, faculty can contact the Help Desk at (909) 607-0911 or help@cmc.edu to request a one-on-one session for training on smart connected classrooms with Zoom capabilities. Small group sessions can also be arranged through the Help Desk.

Will faculty have access to immediate on-site help in their classrooms?
Yes, faculty will have access to immediate on-site help in their classrooms. The best way for faculty to get quick help is calling the Help Desk at (909) 607-0911.

Will all faculty and students have access to Slack?
Yes, faculty and students may access Slack free of charge through the app store on any mobile device, with registration.

Athenaeum
  • The resumption of indoor dining also applies to dinner programs at the Athenaeum.
  • Ath Tea will continue as always from 3:00 pm to 4:30 pm on the North Patio. Please observe social distancing.
Meetings and Events

Will large events be permitted?
See event and activity policy tab above.

Will Faculty Meetings and committee meetings be held in person or via zoom?
Faculty Meetings will be held via Zoom and will continue in this format until further notice. We encourage all committees and departments to hold meetings virtually or outdoors.

Resources

Are faculty able to use their IFA for childcare?
Faculty may use their IFAs to pay for dependent care during travel to professional conferences and workshops or in connection with classroom instruction, preparation, or office hours. You will need to submit a W-9 completed by the childcare provider, along with the number of hours the childcare provider worked, and the total payment to your faculty support administrator. The college will issue a check to the childcare provider, treating them as an independent contractor, so the childcare provider would receive a 1099 at year end if their wages exceeded $600. The request for payment must be submitted within 60 days of when the care was provided. Payment may be provided up to available IFA funds.

Can faculty use their IFA accounts to buy a box of surgical grade masks for their offices that they can offer to students for office hours?
Yes, faculty members may use their IFA accounts for this purpose. We encourage faculty to use an outdoor space if they are holding their office hours in person.

Dining
  • Faculty and staff may resume utilizing Collins Dining HallAlthough the County has allowed indoor dining on campus to resume with no limits on capacity, we continue to encourage outdoor dining whenever feasible, particularly with our beautiful California weather.
  • For the weeks of April 25 and May 2, faculty and staff can use their “make-up” meal swipes accrued while dining was limited.
College-sponsored Travel

Is college-sponsored travel allowed?
We are not restricting college-sponsored travel at this time. However, if you are considering travel, we require that you complete the travel guidelines checklist in Qualtrics, to assist you in considering the best health and safety practices in your plans.

What type of support will the school provide faculty while traveling?
Through Zurich Travel Assist World Protection, all faculty are provided international travel insurance when traveling on College-related business. For non-work related international travel, faculty members and their families are eligible to sign up and personally pay for non-CMC affiliated International Travel Insurance through iNext.

Prior to booking your Spring 2022 college-sponsored travel, you are required to complete the travel guidelines checklist. If you are traveling abroad, you should also consider registering with the U.S. Department of State Smart Traveler Enrollment Program (STEP). You may also want to download Zurich’s TravelKit mobile app to your phone.

If you have questions about your international travel insurance benefits, please call the CUC Insurance Office at (909) 621-8050.

After your trip: the California Department of Public Health requires that all travelers arriving in or returning to California from other states or countries follow CDC travel guidance.

Reimbursement for College-related travel: CMC faculty who travel on College-related business may use their IFA as usual. For more information about reimbursable expenses, please consult the Reimbursement Policy. penses, please consult the Reimbursement Policy.

These Frequently Asked Questions  are subject to change as additional questions are added and as new or more informed answers emerge.